Appendix
E
POLICY AND PROCEDURES FOR RECOMMENDING THAT A STUDENT
WITHDRAW FROM ANY REQUIRED FIELD EXPERIENCE
To withdraw from a required field experience is an important
matter with serious consequences. It recognizes that the
student, field supervisor(s), and university supervisor(s)
have explored and implemented all appropriate courses of
action, but without success.
Terms:
Student refers to the UW-Whitewater student who is enrolled
in an undergraduate or graduate course that requires a
field experience in a school, center, or agency.
Field experience refers to any required experience in
a school, center, or agency, including internships. Field
experiences include but are not limited to Observation
and Participation, Field Study, Alternate Directed Teaching,
Directed Teaching, Undergraduate or Graduate Internship,
Graduate Practicum and Inservice Practicum, and Internship
(counselor education).
Field supervisor refers to any individual employed in
schools, centers or agencies who elects to provide field
experiences that are required as part of professional preparation.
University supervisor refers to any individual assigned
by the University of Wisconsin-Whitewater to supervise
a student during a required field experience.
Professional staff refers to field supervisors, school
principals, center or agency directors, other school, center
or agency personnel, University of Wisconsin-Whitewater
supervisors, the University of Wisconsin-Whitewater Director
of Field Experiences, and other relevant university personnel,
including program coordinators and department chairpersons.
Note: Only students can withdraw from courses in which
they have enrolled. University personnel are not authorized
to withdraw students from courses.
Withdrawal categories:
Without Prejudice
The university supervisor may recommend that a student
withdraw from a field experiences under the category of
Without Prejudice for reasons including but not limited
to medical (physical or psychological) situations and the
decision not to pursue a career in the field associated
with the field experience. Under this category, students
may re-apply for placement during a future semester. Future
placements are dependent on the availability of suitable
sites, field supervisors, and departmental resources.
Probationary
The university supervisor may recommend that a student
withdraw from a field experience under the category of
Probationary Withdrawal a) when the university supervisor
identifies deficiencies that impede the student from meeting
expectations outlined in the Pre-Clinical Program
Handbook,
Student Teaching Program Handbook, or other documents related
to particular programs, or University of Wisconsin-Whitewater
documents(s), or University of Wisconsin System document(s).
Under the category of Probationary Withdrawal the university
supervisor may identify specific requirements to be completed
and verified by the student before another assignment is
made, including but not limited to satisfactory completion
of university courses, paid or voluntary experiences, and
meeting(s) with appropriate professional persons, including
career counselors, physicians, psychologists, and psychiatrists.
These requirements must be specified in writing and appended
to the Recommendation for Withdrawal form. Under this category,
students may re-apply for placement during a future semester.
Future placements are dependent on the availability of
suitable sites, field supervisors, and departmental resources.
Terminal
The university supervisor may recommend that the student
withdraw from a field experience under the category of
Terminal Withdrawal. A Terminal Withdrawal prohibits future
placement of the student in any field experience required
by University of Wisconsin-Whitewater College of Education
programs. For example, under the category of Terminal Withdrawal
a student who withdraws from directed teaching in one major
(e.g., Elementary/Middle School) is prohibited from completing
a field experience including but not limited to directed
teaching, in another major (e.g., Learning Disabilities).
The final decision to recommend Terminal Withdrawal does
not require a preceding withdrawal under the category of
Without Prejudice or Probationary.
Procedures
1. The university supervisor initiates the procedure
to recommend that a student withdraw from a field experience.
This action follows reasonable attempts to remedy issues
or situations that endanger the student’s prospect
of successfully completing the field experience. The university
supervisor’s decision to initiate the procedure may
be based on the request of the student and/or a recommendation
of the professional staff. Situations that warrant withdrawal
from field experiences include but are not limited to personal
circumstances; a change of mind regarding the suitability
of a career in a specific field; deficiencies in necessary
knowledge, skills or dispositions; absences; irresponsible,
unprofessional, or unethical behavior; and violation of
rules and responsibilities outlined in the UW-Whitewater
Pre-Clinical Program Handbook, Student
Teaching Program Handbook, University of Wisconsin-Whitewater documents,
or University of Wisconsin System documents.
2. The university supervisor is required to meet with the student regarding
the recommendation to withdraw from the field experience. Other members of
the professional staff may be present at this meeting, as determined by the
university supervisor and the student.
3. After reaching the decision to recommend that a student
withdraw from a field experience, the university supervisor
is required to complete and submit to the director of Field
Experiences a Recommendation for Withdrawal form. Copies
of the completed form are placed in the student's file
in the Office of Field Experiences and distributed to the
student, the university supervisor, the program coordinator,
and the department chairperson. Information provided on
this form includes: a) the withdrawal category, b) the
reason(s) that withdrawal is recommended, c) other relevant
document(s), d) specific requirements to be completed and
verified under the category of Probationary Withdrawal,
and signatures of the university supervisor and student.
4. The decision to approve or not approve a student’s
request to withdraw from a field experience under the category
of Without Prejudice or Probationary is made by the Director
of Field Experience, in consultation with the student’s
university supervisor and other professional staff. The
decision to approve or not approve a student’s request
to withdraw from a field experience under the category
of Terminal is made by a Board of Review, as described
below.
5. The student is responsible to withdraw formally from
the applicable course(s) associated with the field experience.
If a student fails to withdraw from the applicable course(s),
the grade of “I” (Incomplete) will become a
grade of “NC” (No Credit) or “F,” following
standard university policy.
6. The Director of Field Experience may petition that
the applicable course listing and the designation of "W" ("Withdrawal")
be permanently removed from the student's records, under
the withdrawal category of Without Prejudice, but not the
withdrawal categories of Probationary or Terminal.
7. The Director of Field Experiences will send written
notice to the field supervisor(s) and the principal or
director of the placement sites informing them that the
student’s field experience placement has been terminated.
8. After withdrawing from a field experience, the student
is subject to any new requirements or prerequisites associated
with that experience as determined by the department, the
College of Education, or the Wisconsin Department of Public
Instruction.
9. In the case of withdrawal under the category of Without
Prejudice for medical reasons, the student may be able
to recover a prorated portion of the cost of tuition for
the applicable course(s). To pursue this option, the student
must contact the Associate Dean for Student Life.
10. It may be possible for a student who has withdrawn
from some field experiences to graduate from UW-Whitewater
without certification by special permission of the Dean
of the College of Education. Students who desire to graduate
without licensure must meet all graduation requirements.
Board of Review
1. The Board of Review (hereafter "Board")
will consist of at least five members of the College of
Education Advisory Council for Field Experiences, excluding
the Director of Field Experiences, the university supervisor,
and the appropriate program coordinator if they are members
of the Advisory Council for Field Experiences.
2. One member of the Board will serve as chairperson for the Board.
3. A hearing will be scheduled. The student, the university supervisor, Director
of Field Experiences and the members of the Advisory Council for Field Experiences
serving on the Board will be informed of the meeting in writing, including
date, time, and location. The student will be informed by certified mail.
4. Guidelines for the hearing include the following:
a) The chairperson for the Board will preside.
b) The Director of Field Experiences will review the
procedures of the Hearing to the satisfaction of the Board.
Following this, the Director of Field Experiences will
be excused from the Hearing but remain available to answer
questions during the remainder of the Hearing.
c) The university supervisor will be given opportunity
to provide information and documents directly related to
the circumstances surrounding the recommendation for withdrawal,
and to answer questions asked by the Board. The university
supervisor may invite other persons to present information
(e.g., program coordinator). Following this, the university
supervisor will be excused from the Hearing but remain
available to answer questions during the remainder of the
Hearing.
d) The student will be given opportunity to provide information
and documents directly related to the circumstances surrounding
the recommendation for withdrawal, and to answer questions
asked by the Board. The student may invite other persons
to present information (e.g., cooperating teacher). Following
this, the student will be excused from the Hearing but
remain available to answer questions during the remainder
of the Hearing.
e) The Board may seek additional information from the
Director of Field Experiences, the university supervisor,
the student, or others (e.g., program coordinator, cooperating
teacher) before rendering a decision. In this case, the
Director of Field Experiences will be responsible to facilitate
the Board in obtaining this additional information.
f) If the Board is satisfied with the information available,
they will vote on the terminal withdrawal recommendation.
The vote will be by a show of hands. A simple majority
will prevail.
g) The decision rendered by the Board will be communicated
to the student by certified mail. A copy of the letter
will be placed in the student's file in the Office of Field
Experiences and copies will be distributed to the university
supervisor, the appropriate program coordinator, the appropriate
department chairperson, and the Assistant Dean of the College
of Education for placement in the student's College of
Education file.
5. The decision of the Board of Review on the request for terminal withdrawal
is final within the University of Wisconsin-Whitewater.
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