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POLICY
AND PROCEDURES FOR RECOMMENDING THAT A STUDENT WITHDRAW FROM
ANY REQUIRED FIELD EXPERIENCES
To withdraw from a required
field experience is an important matter with serious consequences.
It recognizes that the student, field supervisor(s), and university
supervisor(s) have explored and implemented all appropriate
courses of action, but without success.
Terms:
Student
refers to the UW-Whitewater student who is enrolled in an
undergraduate or graduate course that requires a field experience
in a school, center, or agency.
Field experience
refers to any required experience in a school, center, or
agency, including internships. Field experiences include but
are not limited to Observation and Participation, Field Study,
Alternate Directed Teaching, Directed Teaching, Undergraduate
or Graduate Internship, Graduate Practicum and Inservice Practicum,
and Internship (counselor education).
Field supervisor
refers to any individual employed in schools, centers or agencies
who elects to provide field experiences that are required
as part of professional preparation.
University supervisor
refers to any individual assigned by the University of Wisconsin-Whitewater
to supervise a student during a required field experience.
Professional staff
refers to field supervisors, school principal, center or agency
directors, other school, center or agency personnel, University
of Wisconsin-Whitewater supervisors, the University of Wisconsin-Whitewater
Director of Field Experiences, and other relevant university
personnel, including program coordinators and department chairpersons.
Note: Only students
can withdraw from courses in which they have enrolled. University
personnel are not authorized to withdraw students from courses.
Withdrawal categories:
Without Prejudice
The university supervisor
may recommend that a student withdraw from a field
experience under the category of Without Prejudice for reasons
including but not limited to medical (physical or psychological)
problems and the decision not to pursue a career in the field
associated with the field experience. Under this category,
students may re-apply for placement during a future semester.
However, placements are dependent on the availability
of suitable sites, field supervisors, and departmental resources.
Probationary
The university supervisor
may recommend that a student withdraw from a field
experience under the category of Probationary Withdrawal a)
when the university supervisor identifies deficiencies that
impede the student from meeting expectations outlined in the
Pre-Clinical Program Handbook, Student Teaching Program
Handbook, or other documents related to particular
programs and/or b) when a student violates rules and responsibilities
as outlined in the UW-Whitewater Pre-Clinical Program
Handbook, Student Teacher Program Handbook, or other
documents related to particular programs, or University of
Wisconsin-Whitewater document(s), or University of Wisconsin
System document(s). Under the category of Probationary Withdrawal
the university supervisor may identify specific requirements
to be completed and verified by the student before another
assignment is made, including but not limited to satisfactory
completion of university courses, paid or voluntary experiences,
and meeting(s) with appropriate professional persons, including
career counselors, physicians, psychologists, and psychiatrists.
These requirements must be specified in writing and appended
to the Recommendation for Withdrawal form. Under this category,
students may re-apply for placement during a future semester.
However, placements are dependent on the availability of
suitable sites, field supervisors, and departmental resources.
Terminal
The university supervisor
may recommend that the student withdraw from a field
experience under the category of Terminal Withdrawal. A Terminal
Withdrawal prohibits future placement of the student in any
field experience required by University of Wisconsin-Whitewater
College of Education programs. For example, under the category
of Terminal Withdrawal a student who withdraws from directed
teaching in one major (e.g., Elementary/Middle School) is
prohibited from completing a field experience including but
not limited to directed teaching, in another major (e.g.,
Learning Disabilities). The final decision to recommend Terminal
Withdrawal does not require a preceding withdrawal under the
category of Without Prejudice or Probationary.
Procedures
- The university supervisor
initiates the procedure to recommend that a studentwithdraw
from a field experience. This action follows reasonable
attempts to remedy issues or situations that endanger the
student's prospect of successfully completing the field
experience. The university supervisor's decision to
initiate the procedure may be based on the request of the
student and/or a recommendation of the professional staff.
Situations that warrant withdrawal from field experiences
include but are not limited to personal circumstances; a
change of mind regarding the suitability of a career in
a specific field; deficiencies in necessary knowledge, skills
or dispositions; absences; irresponsible, unprofessional,
or unethical behavior; and violation of rules and responsibilities
outlined in the UW-Whitewater Pre-Clinical Program
Handbook, Student Teaching Program Handbook,
University of Wisconsin-Whitewater documents, or University
of Wisconsin System documents.
- The university supervisor
is required to meet with the student regarding therecommendation
to withdraw from the field experience. Other members of
the professional staff may be present at this meeting, as
determined by the university supervisor and the student.
- After reaching the
decision to recommend that a student withdraw from a field
experience, the university supervisor is required to complete
and submit to the director of Field Experiences a Recommendation
for Withdrawal form. Copies of the completed form are placed
in the student's file in the Office of Field Experiences
and distributed to the student, the university supervisor,
the program coordinator, and the department chairperson.
Information provided on this form includes: a) the withdrawal
category, b) the reason(s) that withdrawal is recommended,
c) other relevant document(s), d) specific requirements
to be completed and verified under the category of Probationary
Withdrawal, and signatures of the university supervisor
and student.
- The decision to approve
or not approve a student's request to withdraw from
a field experience
under the category of Without Prejudice or Probationary
is made by the Director
of Field Experience, in consultation with the student's
university supervisor and
other professional staff. The decision to approve or not
approve a student's request
to withdraw from a field experience under the category of
Terminal is made
by a Board of Review, as described below.
- The student is responsible
to withdraw formally from the applicable course(s)associated
with the field experience. If a student fails to withdraw
from the applicable
course(s), the grade of "I" (Incomplete) will
become a grade of "NC" (No Credit)
or "F," following standard university policy.
- The Director of Field
Experience may petition that the applicable course
listing and the
designation of "W" ("Withdrawal") be permanently removed
from the student's records, under the withdrawal category
of Without Prejudice, but not the withdrawal categories
of Probationary or Terminal.
- The Director of Field
Experiences will send written notice to the field supervisor(s)
and the principal
or director of the placement sites informing them that the
student's field experience placement has been terminated.
- After withdrawing
from a field experience, the student is subject to any newrequirements
or prerequisites associated with that experience as determined
by the department, the College of Education, or the Wisconsin
Department of Public Instruction.
- In the case of withdrawal
under the category of Without Prejudice for medical reasons,
the student may be able to recover a prorated portion of
the cost of tuition for the applicable course(s). To pursue
this option, the student must contact the Associate Dean
for Student Life.
- It may be possible
for a student who has withdrawn from some field experiences
to graduate from UW-Whitewater without certification by
special permission of the Dean of the College of Education.
Students who desire to graduate without licensure must meet
all graduation requirements.
Board of Review
- The Board of Review
(hereafter "Board") will consist of at least five members
of the College
of Education Advisory Council for Field Experiences, excluding
the Director of Field Experiences, the university supervisor,
and the appropriate program coordinator if they are members
of the Advisory Council for Field Experiences.
- One member of
the Board will serve as chairperson for the Board.
- A hearing will
be scheduled. The student, the university supervisor, Director
of Field Experiences
and the members of the Advisory Council for Field Experiences
serving on
the Board will be informed of the meeting in writing, including
date, time, and location.
The student will be informed by certified mail.
- Guidelines for
the hearing include the following:
- The chairperson
for the Board will preside.
- The Director of
Field Experiences will review the procedures of the Hearing
to the satisfaction
of the Board. Following this, the Director of Field Experiences
will be excused from the Hearing but remain available
to answer questions during the remainder of the Hearing.
- The university
supervisor will be given opportunity to provide information
and documents
directly related to the circumstances surrounding the
recommendation for withdrawal, and to answer questions
asked by the Board. The university supervisor may invite
other persons to present information (e.g., program coordinator).
Following this, the university supervisor will be excused
from the Hearing but remain available to answer questions
during the remainder of the Hearing.
- The student will
be given opportunity to provide information and documents
directly related
to the circumstances surrounding the recommendation for
withdrawal, and to answer questions asked by the Board.
The student may invite other persons to present information
(e.g., cooperating teacher). Following this, the student
will be excused from the Hearing but remain available
to answer questions during the remainder of the Hearing.
- The Board may seek
additional information from the Director of FieldExperiences,
the university supervisor, the student, or others (e.g.,
program coordinator, cooperating teacher) before rendering
a decision. In this case, the Director of Field Experiences
will be responsible to facilitate the Board in obtaining
this additional information.
- If the Board is satisfied
with the information available, they will vote on the terminal
withdrawal recommendation. The vote will be by a show of
hands. A simple majority will prevail.
- The decision rendered
by the Board will be communicated to the student by certified
mail. A copy of the letter will be placed in the student's
file in the Office of Field Experiences and copies will
be distributed to the university supervisor, the appropriate
program coordinator, the appropriate department chairperson,
and the Assistant Dean of the College of Education for placement
in the student's College of Education file.
- The decision
of the Board of Review on the request for terminal withdrawal
is final within
the University of Wisconsin-Whitewater
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